C h a l l e n g e

“Knowledge is power” and many organizations view ‘information’ as their most important business asset. Information about how they do what they do, information about their customers, their intellectual property, their business plans and financial data.

But all too often, information is unexpectedly leaked, lost or misused. Sometimes unintentionally, sometimes deliberately. And litigation is an expensive step to take in seeking compensation – but rarely actually rectifies the problem.

Common data protection issues include:

• Customer information such as account statements falling in to the wrong hands;
• Sensitive and confidential employee records being used inappropriately;
• Intellectual property contained in documents being accessed improperly;
• Board reports, initiatives and strategic business plans.

S o l u t i o n

Access to electronic documents can be controlled through Document / Content Management Systems – but once an individual has access to the document, it can be difficult to control their actions regarding Printing, Emailing or Saving a copy.

With Adobe LiveCycle Rights Management ES, you can integrate to a current user list (Active Directory) or create a new user list and control:

• Who can open a document;
• Once the document is opened, how long it can be accessed for;
• Whether the user can print, email or save a copy;
• Track all these actions centrally in an audit trail.

Also, to avoid the potential of phishing, you can automatically digitally sign all PDFs issued by your company to give recipients surety that the document is genuine and came from your organization.